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Самостійне вивчення № 29
Предмет: англійська мова
Тема: « Ділова документація. Структура ділового листа. Написання ділового листа.»
Мета: Вміння вживати нову лексику при написанні ділового листа.
Вид заняття: Самостійне вивчення
Методичні рекомендації:
1) Вивчити нові лексичні одиниці.
2) Перекласти правила написання ділового листа.
3) написати ділового листа.
Література: Шпак В.К. №20
Тривалість_90 хв.
ЗАВДАННЯ І
Вивчити нову лексику:
heading заголовок
irrelevant недоречний
to include містити в собі
draft чернетка
essential необхідний, обов’язковий
concise короткий, стислий
courteous ввічливий, чемний
letterhead друкований бланк
addressee адресат
range низка, ряд
to enclose вкладати (в пакет), прикладати до листа
up-to-date сучасний
p.p (“per procuretionem”) за дорученням
enc. (“enclosure”) вкладка, додаток
advertisement оголошення, реклама
to cancel анулювати, скасувати
quality якість
commodity товар
on the average у середньому
to reduce зменшувати, знижувати
concession поступка
letter of intent лист-зобов’язання
execution виконання
exclusive right виключне право
Завдання ІІ
Прочитати та перекласти правила написання ділового листа:
“Golden Rules” for writing business letters
1.Give your letter a heading if it helps the reader to see at a glance what you are writing about.
2.Decide what you are going to say before you start to write.
3.Use short sentences.
4.Put each separate idea in a separate paragraph.
5.Use short words that everyone can understand.
6.Think about your reader. Your reader …
… must be able to see exactly what you mean: your letters should be CLEAR;
… must be given all necessary information: your letters should be COMPLETE;
… is a busy person with no time to waste: your letters should be CONCISE;
… must be addressed to in a polite tone: your letters should be COURTEOUS;
… may get a bad impression if there are mistakes in grammar: your letters should be CORRECT.
Seven steps in planning a business letter:
1. Write down your aim: Why are you writing this letter?
2. Assemble all the relevant information and documents:
3. Arrange the points in order of importance. Make rough notes.
4. Write an outline and check it through, considering these questions:
- Have you left any important points out?
- Can the order of presentation be made clear?
- Have you included anything that is not relevant?
5. Write a first draft, leaving space for additions and changes.
6. Revise your first draft by considering these questions:
Information:
- Does it cover all the essential points?
- Is it correct, relevant and complete?
English:
- Are the grammar, spelling and punctuation correct?
Style:
- Does it look attractive?
- Does it sound natural and sincere?
- Is it the kind of letter yu would like to receive yourself?
- Is it clear, concise and courteous?
- Will it give the right impression?
7. Write, type or dictate your final version.
(Structure of the business letter):
1. Sender’s address / Date.
2. Inside address (receiver’s address).
3. Attention line.
4. Salutation.
5. Body of the letter.
6. Complimentary close.
7. Signature.
1. GIMBEL & CO Ltd
21 High Street, London SE3B 5HY
Tel: 01-564-8843
The 7th May 2002
The address of the firm sending the letter (the letterhead) is often printed on the paper
2. M.Lawson Brown, Manager,
Filbury & Johns,
20 Shaftsbury Avenue,
London W1A 4WW The name, position, firm and address of the addressee
3. Our ref: DM/SK
Dear Mr.Lawson, The reference (the initials of the person writing the letter and the person who types it)
4. Thank you for your letter of 4th May enquiring about our range of office equipment. The first paragraph says why you are writing...
5. I enclose an up-to-date price list and our latest catalogue which I hope includes something of interest to you. You will notice that we offer very favourable terms of payment. The second paragraph says what you want or what you are doing (the real reason for writing the letter)
6. I look forward to hearing from you again. The final paragraph is a polite ending
7. Yours sincerely, You write “Yours sincerely”, if you know the name of the addressee and “Yours faithfully” if you don’t
8. David Ripley
Sales Manager The signature
The person writing the letter
His position in the firm
9. Encs Here the enclosures are the catalogue and price list
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